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How to Prepare an Invitation Letter for Canada visa

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An invitation letter for a Canada visa is required for a few visa categories. In a few visas, it will improve the chance to get a visa. While it is a necessary part of the requirements for other visas.

In this blog, we will explain an invitation letter, the visa applicants who need it, how to write one, samples, FAQs, and more.

Invitation letter to a Canada visa

When you apply for a Canada short-stay (Temporary) visa, you will be staying in the country for a limited time. It is up to six months. The purpose of the visit could be:

  • Tourism
  • Business
  • Visiting friends and family

If a Canadian citizen or resident sends you an invitation letter, the visa application will get easier. Sometimes, the authorities might ask you to provide an Invitation Letter for a Canada visa. It is particularly true with the Canada business visa.

An invitation Letter for a Canada visa is a signed letter from someone you know well in Canada. He/she could be:

  • Business partner
  • A friend
  • Family member

An invitation letter will provide the reason you are traveling to Canada. It will also prove that you are honest about the purpose of your visit. Please note that having an Invitation Letter for a Canada visa does not guarantee to receive a visa.

 

Who Needs an Invitation Letter to a Canada visa?

If you are eligible for a Canada eTA, you don’t need an invitation letter. Applicants need an invitation letter for a Canada visa in the following situations:

  • An applicant wants to visit Canada for tourism. He/she is not free of Canada short-stay visa.
  • The visitor is going to apply for a Canada super visa.
  • An applicant is visiting Canada for business purposes. The visitor is not free of Canada short-stay visa.

 

Who Can Write an Invitation Letter to a Canada visa?

A person you know well can write an invitation letter. He/she could be:

  • Parent
  • Sibling
  • Spouse
  • Child
  • A close friend
  • A business partner

Please note that your relative must have an official certificate proving the relationship.

The person who writes the invitation letter should provide proof or at least enough reason that the visitor knows. The relationship should be clarified. You can not find any Canadian citizen or permanent Resident and ask him/her to send you an invitation letter. The authorities will check everything and verify whether there is a previous relationship between the visitor and the host. If you have proof that you and the visitor know each other for a long time, you would better provide it.

The one point to remember is that the invitation letter is not a guarantee for the visa. It just can strengthen your application to improve your chance of receiving the visa.

Note: You need to scan the letter and send it to the visa applicant. However, if the letter is notarized, you need to mail it to him/her.

 

What Info Should the Host Include?

The person writing an invitation letter for a Canada visa must include the following information about himself/herself:

  • The complete name. It must include first and last names.
  • Date of his/her birth.
  • Full contact information:
  • Email
  • Phone number
  • A clear, correct address in Canada.
  • Residential status; a citizen or permanent resident in Canada. You could do it through:
    • Canadian Passport or Canadian citizenship card.
    • Birth certificate. When you were born in Canada, you could provide it.
    • A copy of the Permanent Resident card or the IMM 1000.
  • The career you have in Canada.
  • You must state the names and birth dates of dependents and close family members living with you.
  • The complete number of people that are living with you. It must also include:
    • The people who you have sponsored
    • The person whose sponsorship is still in progress.

 

Important consideration

While you provide your contact information, ensure that you have written everything correctly and particularly, the spelling. The Canadian authorities often verify the writer’s identity and reach him/her. So you should make sure that your phone number or telephone number is written correctly. The same is true with your email address. Even one wrong letter could ruin everything.

The one mistake applicants often make is that they write an invitation letter that is too short. The invitation letter must be long enough to provide all the details about the trip, the host and visitor. It must also provide details about who and how will pay the accommodation and all the costs of the trip. Bear in mind that the host must verify through proof or evidence that he/she is completely able to support the visitor.

While checking the letter, look at the spelling of the names. They must be according to your travel document or passport. Not only the spelling, but also the order of the names is important. Look at the sample letters provided below and see what order your names should be.

The signature of the host is also essential and must be identical to his/hers in Canada. The address and postcode must also be written appropriately.

If the host is about to change his/her address, it must be mentioned in the letter and provide the new one if applicable. You would better mention the reason for changing the address and explaining the details. It could be due to a change in job or moving to a new province.

 

The dates you must include

While writing an invitation letter, there are two essential dates you must include. The first one is the date that the visitor will enter the country. It must be made clear when he/she enters the country and for what purpose.

It is also required that the letter explains the visitor’s ties. You need to convince the authorities that the visitor will return to his/her country through proof and evidence. A job contract or permission leave letter from the employer could be reasonable evidence.

The second date is the time that the visitor will leave Canada. If the exact date is not clear, you can estimate the approximate date but you would better provide the exact date. Also,proof of leaving the country on that date is good to convince the authorities to issue the visa. Reserved tickets can be an example.

What Info Should You Include About the Guest?

You must include the following items about the person visiting Canada:

  • Full name, don’t forget middle name if they have one.
  • The date of birth
  • Present address and phone number
  • What is the applicant’s purpose in visiting Canada?
  • The relation that the visa applicant has to the host.
  • How long will the applicant stay in Canada?
  • The accommodation and financial means of the person visiting Canada.
  • The dates the applicant will enter and leave Canada.

 

How long has the document been issued?

The one thing applicants forget about the invitation letter is the date it has been issued. In the immigration world, most documents that are more than two years old are considered ancient or antique. You would better renue them and get a new one. 

 

Invitation letter for a Canada Super visa

Canada Super visa got introduced for foreign parents and grandparents to visit their children. As parents stay for longer than six months, an invitation letter is mandatory for a Super visa. There are also more requirements, as follows:

  • A written and signed assurance that you will cover your parents/grandparent’s expenses in Canada.
  • Evidence or proof to have enough funds to cover the people living with you and your parents/grandparents.

 

Business Invitation Letter for a Canada visa

If you aim to invite a business partner into Canada to develop business ties, you should send him an invitation letter. It is one of the requirements for a Canada business visa.

When you receive the Canada invitation letter for a business visa, you need to be careful that the letter must be in the Canadian company’s letterhead. The address and contact details of the Canadian company must be written on the letterhead as well. 

A letter in a simple A4 letter is not acceptable by the authorities and will be rejected right away. Also, a verified authority in the company must sign the letter. Remember that the reason for your visit must be clarified in the letter. 

If the Canadian company and the guest have had previous relations, such as sales, MOU, or a contract, it’s recommended to mention it in the letter. The writer should also verify what goal does the company pursue by their guest’s visit. 

 

Do You Need a Business Invitation letter?

When you visit Canada for business purposes and you need a Canada short-stay visa, you need an invitation letter as well. The business people that need an invitation letter include:

  • Investors
  • Partners
  • Employees
  • Conference visitors
  • Current or future buyers
  • Employees coming from abroad to get trained at the Company’s Canadian subsidiary.

 

Information you should include about Business people Visiting Canada

You should include the following information about the business guest visiting Canada:

  • Complete name
  • Birthdate
  • Details about the guest’s Company. The post/role he/she has in the Company is also mandatory.
  • The current address of the Company.
  • Full contact details.
  • The business ties between the host company and the guest.
  • The reason for the visit.
  • Duration of the stay.
  • Who is covering accommodation and travel expenses?
  • When will the visitor leave Canada?

Please note that you have to provide the information on the Company’s letterhead.

 

Business Guest Visiting Canada

The foreign businessperson visiting Canada must enter the following details about himself/herself:

  • Complete name (please don’t forget the middle name if you have one).
  • Job
  • The name of the Company
  • Current address
  • Website of the Company in case you have one.
  • Registration date.
  • A description of the history of the Company and the area they work in.

 

Do You Have to Notarize Invitation letter?

The visa officer might ask you for a notarized invitation letter. You will know this during the visa interview. It would be better to prepare a notarized one in advance to save time. You could also ask the Canadian embassy in your home country or visit their website to make sure.
Infographic How to Prepare an Invitation Letter for Canada visa

What countries might need a Canada Invitation letter?

According to Globe and Mail, Canada’s foremost news media company, July 14 2021,”the rate of refused applications has been increasing from 35 to 41 per cent between 2016 and 2019”. However, the mentioned figures do not include the applicants who have withdrawn their applications. 

In 2020, the Canadian immigration authorities “processed 7,835 applications and the rejection rate rose to 57 per cent”. It needs to be mentioned that the 2020 figures rose by 11 per cent compared to 2019. 

The published data for the 2021 is even worrying for applicants. Up to Feb.2021, from 4,180 processed applications, 70 percent have been rejected. 

The rejection figures indicate the importance of strengthening your application. Invitation letter is one of the ways to improve your case and increase the chance of receiving the visa. 

By statistics, the residents of the following countries would better get as much help as possible and work on their application a lot. They need to make it as strong as possible:

Afghanistan Haiti  Middle East  Sri Lanka 
Albania  Iran  Myanmar  Syria 
Algeria  Iraq Nigeria  South America 
Bangladesh Jamaica  Pakistan  Tunisia 
Cambodia Jordan  Palestine  Venezuela 
DR Congo  Laos  Saudi Arabia Vietnam 
Egypt  Lebanon  Somalia  Yemen 
Eritrea  Libya  South Sudan

An invitation letter can promote your chance to get a visa and empower it. So don’t underestimate the importance of every document you provide. 

Note: mentioning the list of the above countries doesn’t mean that all applications from these countries will get rejected and an application from the UK will be completely successful. The residents of the above countries need to be extra careful with their application and make it as strong as possible. The rule is true with the applicants from all over the world. 

 

Canada invitation letter sample for visitor visa

After the COVID-91 pandemic, there are more applications for the IRCC to process. So It is with the visitor visa and it’s normal to expect the rate of rejection to increase. Canada invitation letter sample for visitor visa permits you to get familiar with a common standard letter to increase the possibility of receiving the visa. 

You can have a plain view of what an invitation letter looks like by looking at the sample below:

Ontario, July 27, 2020

To the Canadian Embassy in Beijing China

19 Dongzhimen Outer St, Chaoyang, Beijing, China

+86 10 5139 4000

Subject: Invitation Letter for Mr. Jin Jin

Dear Sir/Madam,

My name is Jin Ling, I was born on Jan 10, 1991, and I am from Toronto. I am a Canadian citizen, and I live in Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada.

My household has no one living with me, and I work for M&Tech, earning C$ 25.000.

Through this letter, I am inviting Jin Jin, born on Aug 25, 1995, and currently living in 17 Dongzhimen Outer St, Chaoyang, Beijing, China, to Canada for a short stay. Mr. Jin Jin will be staying in Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada, from July 30, 2020, until Nov 30, 2020. I am Jin Jin’s brother, and we will be visiting and touring around Canada for two months in different locations.

Jin Jin currently works as an engineer, earning C$ 3500 with which he will be able to afford the stay in Canada. Jin is a genuine visitor who will not overstay his visa. His work obligations in Beijing R&D extend, and Mr. Jin is needed back to work as soon as he returns from Canada.

You are kindly informed to find the certified copy of my Permanent Residence card and my bank report for the past 6 months.

You are also requested to contact me should you have any further questions regarding myself or Mr. Jin Jin.

I look forward to having Mr. Jin Jin visit me in Canada so we can spend time together and visit Canada.

Kind regards,

Jin Ling

Suite 1450, 220 Laurier Avenue W., Ottawa, Ontario, Canada.

+1 613-789-3434

Ling [email protected]                  Signature

Invitation letter Sample 2

The photo below provides another sample to write an invitation letter for a Canada visa:
Infographic Infographic How to Prepare an Invitation Letter for Canada visa

Canada super visa invitation letter sample

The following is a Canada super visa invitation letter sample. The super visa is for parents or grandparents to visit their child in Canada for the long term. The person who visits Canada under a super visa can stay in the country for up to two years, which is much longer than the visitor visa which permits you the parents or grandparents to stay in the country for about six months. 

The person living in Canada must provide an invitation letter and explain how long the visitor’s will stay and for what reason. The following Canada super visa invitation letter sample permits you to write a successful one and get familiar with the common reasons mentioned in the letter.

Dear Sir or Madam,

This is to verify that my grandparents, Mr. Hamza Akbari and Mrs. Ayeza Abbasi, will be visiting me from January 5,2023 through April 15, 2023 in Halifax, Nova Scotia, Canada. They are the residents of Iran, Islamic Republic, and are retired as teachers from the Department of Education. 

My grandfather, Hamza Akbari, was born in Tehran the capital city, Iran on February, 14, 1953 and my grandmother, Ayeza Abbasi,  was born on June, 20, 1955 in Isfahan city. They are both the Iranian citizens and live at the following address:

Apartment 25 

Floor 5 

Golestan building 

Azadi Avenue 126 

Tehran, the capital city, Iran 

Post code: 3154117451

Their phone number is: 0098 32-23-49-23

They will be staying with me in the city of Halifax until April 15, 2023 when I will take them personally to the Porters Lake Waterdome airport to fly to Iran. They will be visiting to stay with me during the Nowroz, Persian New Year, and my birthday. They will also attend my marriage ceremony which will be held in the local church. They are looking forward to seeing my marriage ceremony as I had lived with them for four years during my Bachelor’s degree. You are kindly informed that we will be visiting our relatives in Vancouver and Toronto on the weekends and pay a visit to other tourist attractions in the country. 

My address is:

Muir

2811 Lower Water St

Halifax, NS, Canada 

My phone number is:

1.833.888.1011

My cellphone number is:

902.407.6847

You are kindly informed that I am a translator working for Wise Advertisement in theri business and foreign relation department. I live on my own in a rented apartment on 2811 Lower Water St in Halifax. My name is Ali Akbari, and I am 30 years old. I was born on December 12, 1991 in Isfahan, Iran, and I am a permanent resident of Canada, where I have lived for the past five years. 

As mentioned before, I live on my own, and have only sponsored my parents two years ago. They left Canada on the scheduled date. 

Best regards

Signature 

Ali Abbasi 

 

Canada invitation letter sample to a close friend

To whom it may concern,

This is to verify that Kıvanç Ulusoy will be visiting me from May 20, 2023 through September 1,2023 in Quebec, Canada. Kıvanç is a close friend who I met four years ago before the COVID-19 pandemic in Turkey. He hosted me for two weeks in his own house in Istanbul and showed me the whole area. We also visited Germany together the following year. He will be coming to visit me in my home in Quebec city.

My guest Kıvanç Ulusoy was born in Istanbul, Turkey on August 16, 1989 to an originally Arab father named Adel Yousef and a Turkish mother named hande Özdemir. He holds an EU passport and lives in Istanbul as a tour guide at the following address:

Apartment 22

Floor 6

Navastia building 

Libadiye Caddesi, 

Ünalan,

Üsküdar

His phone number is: 0090- 666-3387-9321 

We will be visiting a Turkish festival being held in Quebec and Kıvanç Ulusoy will have the cancer to introduce the Turkish culture and traditions to the Canadian people. Then, we will enjoy mountain climbing. My friend also will look at the tourism opportunities of Quebec city and consider bringing Turkish to the city as tours. 

My address is:

69 Saint Louis street, 

G1R 3Z2, 

Québec, QC.

My phone number is:

+1- 312-693-448- 

I am an English and French teacher working in Quebec school. I won my 2-bedroom home at 69 Saint Louis street,G1R 3Z2, Québec, QC. and live alone there. My name is Charlie Jackson, and I am 35 years old. I was born on April 17, 1983 in Vancouver British Columbia and I am a Canadian citizen. 

As I mentioned, I live alone in my house and have never sponsored anyone.

Kind regards,

Signature (host not the guest)

Canada business invitation letter sample

A Canada business invitation letter sample is as follows for the companies and corporations:

From,

Martin Jacobs 

The CEO of Wise Technical Mining Advancement, LLC 

Vancouver, British Columbia, Canada 

Date: 20th May 2022

To,

Ahmad Najib Ehsan 

Mining Dubai . CO.

UAE 

Subject: Letter of business invitation for attending and Exhibition on technological Advancement 

Dear Sir,

I intend to invite you on behalf of  Wise Technical Mining Advancement, LLC to participate in our exhibition of new technologies in Vancouver on 13 June 2022.

It will be our pleasure to have you as one of our guests and introduce the new technologies and advancements in the mining field as you have always been one of our good clients for a long time. You are nicely requested to visit as early as possible so we can provide the best hotel as early as possible. You are requested to inform us if you are coming or not. 

We hope you honor us with your presence and develop another sale of Mining equipment to the United Arab Emirates. The last contract was beneficial for both companies and the nation. 

Thank You 

Looking forward to hearing from you soon 

Sincerely Yours 

Martin Jacobs, CEO 

Signature

Let’s sum up…

In this blog, we explained all the general information you need to know about the Invitation letter for a Canada visa.

We explained why you need an invitation letter for a Canada visa, the groups that need it, how to write one, and the information you should include.

You can check the Visa Library to find more information about other countries’ visas.

In case you have some experience, please write it down in the comment section. Your comments let the readers choose better and avoid mistakes. Conveying your experiences as comments is a great help for applicants.

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Comments (12)

  • Kamala Reply

    Hi. Your blog comes incredibly in handy. Could you please do a favor by telling me how I can prove my relationship with a sibling?

    March 28, 2021 at 11:11 am
    • support Reply

      Thanks for your kind feedback. To prove the applicant’s relationship with the resident in Canada (that would be you), the applicant should submit some documentation. For instance: A birth certificate, An official document that recognizes them as your siblings, and a copy of the inside back cover of your passport in which their name is detailed.

      March 28, 2021 at 11:12 am
  • Emma Reply

    My cousin wants to travel to Canada, and he asked if I can send him an invitation letter. Now I see it’s not possible. Thanks.

    April 18, 2021 at 12:54 pm
  • Tosca Reply

    Can I send an invitation letter to my cousin for a Canada visa?

    May 17, 2021 at 11:45 am
    • support Reply

      We are afraid the invitation letter only involves immediate family members.

      May 17, 2021 at 11:46 am
  • Natalia Ianchevska Reply

    Hi, is it required to write an invitation letter to my boy friend?

    September 5, 2021 at 4:19 am
    • Visalibrary team Reply

      Hello there. Thanks for leaving a comment on our website. A person with the following features needs an invitation letter:
      1. The applicant wants to visit Canada for tourism. He/she is not free of Canada short-stay visa.
      2. The visitor is going to apply for a Canada super visa.
      3. The applicant is visiting Canada for business purposes. The visitor is not free of Canada short-stay visa.

      September 5, 2021 at 1:57 pm
  • Nazanin Reply

    Hi there, I am just wondering if I can send an invitation letter to my siblings and/or my nephew for a visit visa?
    Thank you in advance for your answer.
    Best,

    September 21, 2021 at 11:24 pm
    • Visa Library Reply

      Dear Nazanin
      You are kindly informed that you can send your siblings an invitation letter and It might be possible to send your nephew one if they are to visit as tourism or visiting you. However, make sure all the details all included in the letter.
      Best regards.

      September 25, 2021 at 2:26 pm
  • John Reply

    The sample of the letters you have provided here are very helpful, thank you.

    September 29, 2021 at 12:58 pm
  • aman Reply

    I want to invite my boyfriend in Canada and I am on study permit. we are in relationship for last five years. Could you please help me in writing a invitation letter for him.

    October 4, 2021 at 1:59 am
    • Visa Library Reply

      Dear Aman
      You are kindly informed that the blog will be updated soon and you can use the sample letters to write one yourself.

      October 13, 2021 at 10:39 am

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