An invitation letter to Canada visa is required for a few visa categories. In a few visas, it will improve the chance to get a visa. While it is a necessary part of the requirements for other visas.
In this blog, we will explain an invitation letter, the visa applicants who need it, how to write one, samples, FAQs, and more.
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Invitation Letter for Canada
If a Canadian citizen or resident sends you an invitation letter, the visa application will get easier. Sometimes, the authorities might ask you to provide an Invitation Letter for a Canada visa. It is particularly true with the Canada business visa.
An invitation Letter for a Canada visa is a signed letter from someone you know well in Canada. He/she could be:
- Business partner
- A friend
- Family member
An invitation letter will provide the reason you are traveling to Canada. It will also prove that you are honest about the purpose of your visit. Please note that having an Invitation Letter for a Canada visa does not guarantee receiving a visa.
Who Needs an Invitation Letter to a Canada visa?
If you are eligible for a Canada eTA, you don’t need an invitation letter. Applicants need an invitation letter for a Canada visa in the following situations:
- An applicant wants to visit Canada for tourism. He/she is not free of Canada short-stay visa.
- The visitor is going to apply for a Canada super visa.
- An applicant is visiting Canada for business purposes. The visitor is not free of Canada short-stay visa.
Who Can Write an Invitation Letter to a Canada visa?
A person you know well can write an invitation letter. He/she could be:
- A close friend
- A business partner
Please note that your relative must have an official certificate proving the relationship.
The person who writes the invitation letter should provide proof or at least enough reason that the visitor knows. The relationship should be clarified. You can not find any Canadian citizen or permanent Resident and ask him/her to send you an invitation letter. The authorities will check everything and verify whether there is a previous relationship between the visitor and the host. If you have proof that you and the visitor know each other for a long time, you would better provide it.
The one point to remember is that the invitation letter is not a guarantee for the visa. It just can strengthen your application to improve your chance of receiving the visa.
Note: You need to scan the letter and send it to the visa applicant. However, if the letter is notarized, you need to mail it to him/her.
What Info Should the Host Include?
The person writing an invitation letter for a Canada visa must include the following information about himself/herself:
- The complete name. It must include first and last names.
- Date of his/her birth.
- Full contact information:
- Phone number
- A clear, correct address in Canada.
- Residential status; a citizen or permanent resident in Canada. You could do it through:
- Canadian Passport or Canadian citizenship card.
- Birth certificate. When you were born in Canada, you could provide it.
- A copy of the Permanent Resident card or the IMM 1000.
- The career you have in Canada.
- You must state the names and birth dates of dependents and close family members living with you.
- The complete number of people that are living with you. It must also include:
- The people who you have sponsored
- The person whose sponsorship is still in progress.
While you provide your contact information, ensure that you have written everything correctly and particularly, the spelling. The Canadian authorities often verify the writer’s identity and reach him/her. So you should make sure that your phone number or telephone number is written correctly. The same is true with your email address. Even one wrong letter could ruin everything.
The one mistake applicants often make is that they write an invitation letter that is too short. The invitation letter must be long enough to provide all the details about the trip, the host, and the visitor. It must also provide details about who and how will pay for the accommodation and all the costs of the trip. Bear in mind that the host must verify through proof or evidence that he/she is completely able to support the visitor.
While checking the letter, look at the spelling of the names. They must be according to your travel document or passport. Not only the spelling but also the order of the names is important. Look at the sample letters provided below and see what order your names should be.
The signature of the host is also essential and must be identical to his/hers in Canada. The address and postcode must also be written appropriately.
If the host is about to change his/her address, it must be mentioned in the letter and provide the new one if applicable. You would better mention the reason for changing the address and explaining the details. It could be due to a change in job or moving to a new province.
The dates you must include
While writing an invitation letter, there are two essential dates you must include. The first one is the date that the visitor will enter the country. It must be made clear when he/she enters the country and for what purpose.
It is also required that the letter explains the visitor’s ties. You need to convince the authorities that the visitor will return to his/her country through proof and evidence. A job contract or permission leave letter from the employer could be reasonable evidence.
The second date is the time that the visitor will leave Canada. If the exact date is not clear, you can estimate the approximate date but you would better provide the exact date. Also, proof of leaving the country on that date is good to convince the authorities to issue the visa. Reserved tickets can be an example.
What Info Should You Include About the Guest?You must include the following items about the person visiting Canada:
- Full name, don’t forget middle name if they have one.
- The date of birth
- Present address and phone number
- What is the applicant’s purpose in visiting Canada?
- The relation that the visa applicant has to the host.
- How long will the applicant stay in Canada?
- The accommodation and financial means of the person visiting Canada.
- The dates the applicant will enter and leave Canada.
How long has the document been issued?The one thing applicants forget about the invitation letter is the date it has been issued. In the immigration world, most documents that are more than two years old are considered ancient or antique. You would better renue them and get a new one.
Invitation letter for a Canada Super visaCanada Super visa got introduced for foreign parents and grandparents to visit their children. As parents stay for longer than six months, an invitation letter is mandatory for a Super visa. There are also more requirements, as follows:
- A written and signed assurance that you will cover your parents/grandparent’s expenses in Canada.
- Evidence or proof to have enough funds to cover the people living with you and your parents/grandparents.
Business Invitation Letter for a Canada visaIf you aim to invite a business partner into Canada to develop business ties, you should send him an invitation letter. It is one of the requirements for a Canada business visa. When you receive the Canada invitation letter for a business visa, you need to be careful that the letter must be in the Canadian company’s letterhead. The address and contact details of the Canadian company must be written on the letterhead as well. A letter in a simple A4 letter is not acceptable by the authorities and will be rejected right away. Also, a verified authority in the company must sign the letter. Remember that the reason for your visit must be clarified in the letter. If the Canadian company and the guest have had previous relations, such as sales, MOU, or a contract, it’s recommended to mention it in the letter. The writer should also verify what goal does the company pursue by their guest’s visit.
Do You Need a Business Invitation letter?When you visit Canada for business purposes and you need a Canada short-stay visa, you need an invitation letter as well. The business people that need an invitation letter include:
- Conference visitors
- Current or future buyers
- Employees coming from abroad to get trained at the Company’s Canadian subsidiary.
Information you should include about Business people Visiting CanadaYou should include the following information about the business guest visiting Canada:
- Complete name
- Details about the guest’s Company. The post/role he/she has in the Company is also mandatory.
- The current address of the Company.
- Full contact details.
- The business ties between the host company and the guest.
- The reason for the visit.
- Duration of the stay.
- Who is covering accommodation and travel expenses?
- When will the visitor leave Canada?
Business Guest Visiting CanadaThe foreign businessperson visiting Canada must enter the following details about himself/herself:
- Complete name (please don’t forget the middle name if you have one).
- The name of the Company
- Current address
- Website of the Company in case you have one.
- Registration date.
- A description of the history of the Company and the area they work in.
Do You Have to Notarize Invitation letter?The visa officer might ask you for a notarized invitation letter. You will know this during the visa interview. It would be better to prepare a notarized one in advance to save time. You could also ask the Canadian embassy in your home country or visit their website to make sure.
What countries might need a Canada Invitation letter?According to Globe and Mail, Canada’s foremost news media company, July 14 2021,”the rate of refused applications has been increasing from 35 to 41 per cent between 2016 and 2019”. However, the mentioned figures do not include the applicants who have withdrawn their applications. In 2020, the Canadian immigration authorities “processed 7,835 applications and the rejection rate rose to 57 per cent”. It needs to be mentioned that the 2020 figures rose by 11 per cent compared to 2019. The published data for the 2021 is even worrying for applicants. Up to Feb.2021, from 4,180 processed applications, 70 percent have been rejected. The rejection figures indicate the importance of strengthening your application. Invitation letter is one of the ways to improve your case and increase the chance of receiving the visa. By statistics, the residents of the following countries would better get as much help as possible and work on their application a lot. They need to make it as strong as possible:
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