What you need to know about Japan Business Visa

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Are you planning to do business in Japan? Do you want to do business negotiations in this country? You will definitely need a Japan business visa for these purposes. You may have many questions regarding this visa. For example, you may not know what the first step is and how you can prepare the necessary documents.

The good news is that in the following sections, we will cover what you need to know about the requirements, the application process, the costs you have to pay, the processing time, and more.

What is a Japan Business visa and who needs it?

A business visa is a temporary travel visa for participation in a conference or meeting or even for a business talk. The validity period of this visa is up to 90 days. Fortunately, citizens of some countries do not need a visa to do business in Japan. The list of these countries is:

Andorra Argentina

 

Australia

 

Austria

 

Bahamas

 

Belgium

 

Brunei (visa exemption for up to 15 days)

 

Bulgaria

 

Canada

 

Chile

 

Costa Rica

 

Croatia

 

Cyprus

 

Czech Republic

 

Denmark

 

Dominican Republic

 

El Salvador

 

Estonia

 

Finland

 

France

 

Germany

 

Greece

 

Guatemala

 

Honduras

 

Hong Kong

 

Hungary

 

Iceland

 

Ireland

 

Israel

 

Italy

 

Latvia

 

Liechtenstein

 

Lithuania

 

Luxembourg

 

Macao

 

Malta

 

Mauritius

 

Mexico

 

Monaco

 

Netherlands

 

New Zealand

 

North Macedonia

 

Norway

 

Poland

 

Portugal

 

Republic of Korea

 

Romania

 

San Marino

 

Singapore

 

Slovakia

 

Spain

 

Surinam

 

Sweden

 

Switzerland

 

Taiwan

 

Tunisia

 

United Kingdom

 

United States

 

Uruguay

 

 

What are the requirements for obtaining the Japan business visa?

  • You must first download the Japan Business Visa Application Form from the Japan Ministry of Foreign Affairs website, then complete and sign it.
  • Note that you must complete all fields when completing the form. If this does not apply to you, write “N / A” in the space provided.
  • The passport validity must be six months and it must have two blank pages.
  • You should also provide a 4.5 by 4.5 cm photo. The background of the photo should be white, and the facial expression should be neutral. Also, note that the entire face should be visible in the photo, and your name and birth date should be entered on the back of the photo.
  • You must provide a detailed plan of your arrival and departure date in Japan, as well as the flight reservation number. Note that you do not have to buy a ticket before receiving a visa.
  • You should also provide details of what you plan to do in Japan. For this purpose, you can download and complete this table.
  • Your employer must write a letter explaining your position in your company and some information about your trip. This letter must be written on a company’s letterhead. If you own a business, you must complete the Business registration form.
  • The company in Japan must issue an invitation to you. This invitation letter must explain the reason and purpose of the visit. This letter must also be sent to the Japanese Embassy.
  • The inviting company in Japan must also provide a Guarantee letter stamped with the company seal.
  • The Registration Certificate of the Japanese company is also required.
  • It is also necessary to present a marriage certificate and a birth certificate.
  • You must prove that you can cover the expenses of your stay in Japan. Guarantor’s Income Certificate must also be provided if the guarantor covers your travel expenses. Therefore, you must provide one of the following documents:
    • Bank statements related to the past three months
    • Latest Income Tax Returns

 

 

How to travel to Japan under this visa?

You must go to the Japanese Embassy or Consulate to apply for your visa. Note that diplomatic mission offices in some countries do not accept visa applications submitted by the individual. In these cases, you must send your documents through an accredited travel agency.

The process for applying for a Japan business visa is:

  1. You must first contact the embassy, consulate, or travel agency and make an appointment.
  2. Then prepare your documents according to what was described. Note that the inviting company must also submit documents.
  3. The documents must be submitted to the consular service or travel agency.
  4. You will have to wait a while for your visa application to be processed.
  5. If your visa application is approved, you can go to the embassy and get your passport back. After receiving the visa, you have three months to prepare for the trip and go to Japan.

 

 

What is the processing time for a business visa?

In most cases, the processing time for Japan business visa is five working days. However, in some cases, the embassy may ask you for more documents, in which case the processing time may be slightly longer.

 

How long is this visa valid for?

As you know, this visa is one of the short-term visas in Japan, and its validity is up to 90 days. This is issued as a single entry, but citizens of some countries can receive a multi-entry business visa.

 

Who is eligible to travel Japan under a Multiple-Entry Business Visa?

If you are from one of the following countries, you can obtain a multi-entry business visa:

  • An Asia Pacific region
  • A Latin American region
  • Russia
  • New Independent States (ex-USSR)

If you need to know whether you are eligible for a multi-entry business visa or not, we recommend contacting the Japanese Embassy. In order to be eligible for a multi-entry business visa, in addition to your nationality, you must have held a managerial position or worked in one of the following positions for at least one year:

  • A government company
  • A company listed on the stock exchange market
  • A company that deals regularly with companies listed on the stock exchange.
  • The company has a joint venture with a Japanese company listed on the stock exchange.
  • A company that is a member of the Japan Chamber of Commerce in a city where a Japanese embassy is located.

If you intend to obtain this visa, you must write a letter explaining why you need a multi-entry visa. You must then send this letter to the embassy as part of your documents.

 

How much does it cost to apply for a Japan business visa?

The cost of applying for a Japan visa based on the number of entries is:

  • Single-entry visa: 3,000 Yen
  • Double-entry or multiple-entry visa: 6,000 Yen

If your visa application is approved, you can pay the visa application fee.

If you are applying through a travel/visa agency, you will have to pay a fee to them as a service fee. You should also be aware that the application fee may vary depending on your nationality and currency.

 

How to extend a business visa?

Short-stay visas, such as business and tourist visas, are not renewable. Only long-term visa holders can apply for an extension. Also, if you can not leave Japan due to a serious reason such as sudden illness or accident, it is possible to extend the visa, regardless of whether it is short-term or long-term.

 

Can Business Visa Holders work in Japan?

The short answer is NO. People who want to work in Japan need a work visa. Working under short-stay visas, including this one, is prohibited in Japan.

 

What to do after entering Japan?

When you arrive in Japan, the Immigration Officer will first review your visa and supporting documents, then insert the Landing Permit in your passport. Once your Landing Permit is received, your visa will no longer be valid. You can enter the country legally with your Landing Permit.

 

How you got your Japan business visa: First-hand experience

If you have already applied for this visa, you can share your unique experiences with our other readers and explain if everything went according to your plan or if you encountered unexpected obstacles. Conveying your experiences can be helpful to others.

 

Let’s sum up …

In this section, we described the process of obtaining a Japan business visa and tried to explain the most effective way to obtain this visa. You can find up-to-date information on other Japanese visas as well as visas from other countries in other sections of this website. Also, do not hesitate to ask your questions through the comments section so that our experts can answer them as soon as possible.

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