Sample Invitation Letters for US Visas, How to Write?

Letter of Invitation for US Visitor Visa

A letter of invitation for a US visitor visa is a document that provides essential information about the invitee’s visit. This letter ensures the visa officials that the visitor will be accommodated during their stay in the United States.

Who Needs It?

• Friends or family members of US residents who want to visit the US for tourism or special events.
• Relatives planning to attend family gatherings, holidays, or other significant occasions in the US.

Who Can Write It?

• US citizens
• A lawful permanent resident (Green Card holder) of the United States.

What to Include?

• Information of the Host
  • Full name
  • Address
  • Contact information (phone number and email)
  • Immigration status (US citizen or lawful permanent resident)
• Information of the Invitee
  • Full name
  • Address
  • Date of birth
  • Relationship with the host
  • Passport number (optional)
• Purpose and Duration
  • Explanation of the visit’s purpose (e.g., tourism, family reunion)
  • Dates of arrival and departure
  • Planned activities or itinerary
• Financial Assurance
  • Statement indicating whether the host will provide financial support during the visit
  • Details of accommodation plans (e.g., staying with the host)
• Supporting Documents
  • Copy of the host’s proof of status (e.g., passport, Green Card)
  • Any relevant documentation about the reason for the visit

Sample Letter of Invitation for US Visitor Visa

Let’s look at a sample of invitation letter for US visas for tourists:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Honorable Consul,

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to visit me in the United States. The purpose of their visit is to spend time with family and experience the culture and attractions of the United States.

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). The purpose of the visit is primarily for (tourism/family reunion/attending an event). During their stay, we plan to visit several attractions, including (list some planned activities or locations, e.g., the Grand Canyon, Disneyland, and New York City landmarks). We also plan to spend quality family time together, participating in various local activities and cultural events.

During their stay, (Invitee’s Full Name) will reside with me at the above address. I will ensure that all their financial needs are met, including accommodation, food, and any other necessary expenses. Attached, please find a copy of my (Green Card/Passport) as proof of my legal status in the United States.

Thank you for considering this request. Please do not hesitate to contact me for any further information.

Sincerely,

(Your Signature)

(Your Printed Name)

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Invitation Letter for US Visa for Parents

An invitation letter for parents for a US visa is a formal document to invite parents to visit the United States. This letter is essential for family reunions, special family events, and extended stays.

Who Needs It?

Parents of people residing in the US who wish to travel to the US for holidays, family events, or extended visits.

Who Can Write It?

US citizens or lawful permanent residents

What to Include?

• Host’s Information
  • Full name
  • Address
  • Contact details (phone number and email)
  • Immigration status (e.g., US citizen, lawful permanent resident)
• Employment details (e.g., current job title and employer)
  • Parents’ Information
  • Full names
  • Addresses
  • Date of birth
• Purpose of Visit
  • A statement of why the parents are visiting, such as for a family reunion, holiday celebration, etc.
• Financial Support
• A statement of who will cover your parents’ travel, housing, and living expenses during their stay.
• Planned Visit Details
  • The intended arrival and departure dates and a brief itinerary of planned activities.
• Assurance of Accommodation
  • Explanation of where the parents will stay

Sample Invitation Letter for US Visa for Parents

Let’s look at a sample of invitation letter for a US visa for parents:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Sir/Madam,

I am writing to invite my parents, (Parent’s Full Name 1) and (Parent’s Full Name 2), who reside at (Parent’s Address), to visit me in the United States. The purpose of their visit is to attend (specific event, e.g., the birth of my child, a family reunion, etc.) and to spend quality time with family.

I am a lawful permanent resident of the United States, currently employed as (Your Job Title) at (Your Employer). My full address is (Your Address), and I can be contacted via phone at (Your Phone Number) or email at (Your Email Address). My parents, (Parent’s Full Name 1) and (Parent’s Full Name 2), will be visiting from (Arrival Date) to (Departure Date).

During their stay, they will reside with me at my home. The primary purpose of their visit is (specific event) and to experience American culture. We plan to visit several attractions, including (list some planned activities or locations, e.g., New York City, Disneyland, Grand Canyon), and they will participate in family gatherings and local cultural events.

I will be responsible for their travel expenses, accommodation, and living costs during their stay in the United States. I assure you that all their needs will be met, and I assure them of their comfort and well-being while they are here. Attached are copies of my (Green Card/Passport) as proof of my legal status in the United States.

Thank you for considering this request. Please do not hesitate to contact me for any further information.

Sincerely,

(Your Signature)

(Your Printed Name)

Invitation Letter for US Business Visa

An invitation letter for a US business visa is a formal document. It outlines the business relationship and the purpose of the visit and assures the invitee that they will return to their home country after the trip.

Who Needs It?

People who want to participate in meetings, conferences, training sessions, or other business-related activities in the US.

Who Can Write It?

The letter should be written by a manager or executive of the inviting company in the US.

What to Include?

• Company Details
  • Name of the company
  • Address
  • Contact information, including a phone number and email address
• Invitee’s Details
  • Full name
  • Company and position
• Purpose of the Visit
  • A clear statement about the purpose of the visit, such as attending meetings, conferences, or training sessions.
  • Specific visiting dates for the beginning and end of the business trip.
• Financial Assurance
  • An explanation of who will cover the trip expenses
• Other Information to Include
  • An outline of the planned activities and schedule during the visit.
  • A description of the relationship between the inviting company and the invitee’s company.

Sample Invitation Letter for US Business Visa

Let’s look at a sample of a business invitation letter for US visas:

(Your Company’s Name)

(Your Company’s Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Sir/Madam,

On behalf of (Your Company’s Name), I am pleased to invite (Invitee’s Full Name), (Invitee’s Job Title), from (Invitee’s Company) to visit the United States for a business trip. The purpose of this visit is to attend (specific business purpose, e.g., meetings, conferences, training) from (Arrival Date) to (Departure Date).

During this period, (Invitee’s Full Name) will be staying at (accommodation details), and (Your Company’s Name) will cover all expenses related to this trip, including travel, accommodation, and living costs.

(Invitee’s Full Name) will be engaged in various business activities during their stay, including (briefly outline planned activities, such as meetings with specific departments, project reviews, or participation in workshops). The primary goal of this visit is to (explain the purpose and importance of the visit, such as discussing a potential partnership, reviewing ongoing projects, or attending training sessions).

Our company has a longstanding business relationship with (Invitee’s Company), and this visit will further strengthen our collaboration and mutual business interests. We assure you that (Invitee’s Full Name) will comply with all US laws during the visit and will return to (Home Country) upon the completion of the business activities.

Attached, please find a copy of (Invitee’s Full Name) ‘s itinerary and the business agenda for the trip.

Thank you for your attention to this matter. Please do not hesitate to contact me for any further information.

Sincerely,

(Your Signature)

(Your Printed Name)

(Your Job Title)

Other Samples of Letter of Invitation for US Visas

In addition to the common types, there are specific invitation letters for US visas tailored for different occasions. Let’s take a look:

Invitation Letter for US Visa for Friend

Here is a sample invitation letter for US visa for friends:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Sir/Madam,

I am writing to invite my friend, (Friend’s Full Name), who resides at (Friend’s Address), to visit me in the United States. The purpose of their visit is to spend time together and experience the local culture and attractions.

(Friend’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at the above address. I will ensure that all their financial needs are met, including accommodation, food, and travel expenses within the United States. This visit will allow us to enjoy various local attractions and cultural events, enhancing our friendship and providing (Friend’s Full Name) with a memorable experience of American culture.

I am a lawful permanent resident of the United States, currently employed at (Your Employer). Attached, please find copies of my (Green Card/Passport) and additional documents to support this invitation.

Thank you for considering this request. Please do not hesitate to contact me for any further information or clarification.

Sincerely,

(Your Signature)

(Your Printed Name)

(Your Job Title)

Graduation Invitation Letter for US Visa

Here is a sample graduation invitation letter for US visa:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Sir/Madam,

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to visit me in the United States for my graduation ceremony at (University Name) on (Graduation Date).

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at my current residence. I will cover all their expenses during this period, including travel, accommodation, and living costs.

The primary purpose of this visit is for (Invitee’s Full Name) to attend my graduation ceremony. This event marks a significant milestone in my academic career, and their presence would mean a great deal to me and my family. Additionally, this visit will provide an opportunity for (Invitee’s Full Name) to experience American culture and visit local attractions. We plan to visit several local attractions and landmarks during their stay to make their visit memorable.

As a student at (University Name), I have attached copies of my student ID and the official invitation to the graduation ceremony.

Thank you for considering this request. Please do not hesitate to contact me for any further information or clarification.

Sincerely,

(Your Signature)

(Your Printed Name)

Marriage Invitation Letter for US Visa

Here is a sample wedding invitation letter for US visa:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Phone Number)

(Email Address)

(Date)

United States Consulate General

(Consulate Address)

(City, Country)

Dear Sir/Madam,

I am writing to invite my (relationship), (Invitee’s Full Name), who resides at (Invitee’s Address), to attend my wedding in the United States. The wedding ceremony is set to take place on (Wedding Date) at (Wedding Venue).

(Invitee’s Full Name) will be visiting from (Arrival Date) to (Departure Date). During their stay, they will reside with me at the above address. I will ensure that all their financial needs are met, including travel, accommodation, and living costs.

The primary purpose of this visit is for (Invitee’s Full Name) to attend my wedding. This event is a significant milestone, and their presence is very important to me and my family. Additionally, this visit will allow (Invitee’s Full Name) to experience American culture and participate in our family’s celebrations and activities.

To support this invitation, I have attached copies of my (Green Card/Passport) and the wedding invitation. I am confident that (Invitee’s Full Name) will adhere to all US laws and regulations during their stay and will return to (Invitee’s Home Country) before the expiration of their visa.

Thank you for considering this request. Please do not hesitate to contact me for any further information or clarification.

Sincerely,

(Your Signature)

(Your Printed Name)

(Your Job Title, if applicable)

How to Write an Invitation Letter for a US Visa?

Writing a US visa invitation letter involves several steps. Here’s a step-by-step guide on how to write a letter of invitation for US visas:

Step 1: Understanding the Requirements

1. Find out the type of visa your guest or invitee will be applying for (e.g., B-2 Visitor Visa, B-1 Business Visa).
2. Do your research for the specific requirements for the invitation letter based on the visa type. To find the most updated lists of documents, visit the US Department of State’s Bureau of Consular Affairs website as a reliable source.

Step 2: Gathering Information

Gather the following information:

• Host’s Information
• Invitee’s Information
• Visit Details
• Financial Assurance

You can see the list of different visa types and US visa invitation letters in the sections above.

Step 3: Planning the Structure of the Letter

You must structure formally and include these sections:

1. Heading. Write the host’s full name, contact information, and date.
2. Recipient. Write it to the United States Consulate General. Address of the consulate in the letter.
3. Subject. You can write: “Invitation Letter for (Invitee’s Full Name) – Application for Visitor Visa”
4. Introduction. Introduce yourself and state your relationship with the invitee.
5. Purpose of the Visit. Clearly explain why the invitee is visiting the US. Provide details about the specific event or reason for the visit.
6. Visit Dates. Write the exact dates of arrival and departure.
7. Accommodation & Financial Support. Write where the invitee will stay and who will pay the financial costs. Also, ensure that all financial needs will be met during the stay.
8. Itinerary and Activities. Write the scheduled activities and places to be visited.
9. Conclusion. Thank the consulate for considering the application. Then, offer to provide further information if needed.
10. Sign Off. Write “Sincerely,” “Host’s (your) signature,” and “Host’s (your) printed name.”

Step 4: Attach Supporting Documents

Don’t forget to include copies of related documents to support the invitation, such as:

• Host’s proof of residency (e.g., Green Card, passport)
• Proof of relationship (e.g., birth certificate, marriage certificate)
• Financial documents (e.g., bank statements, employment letter)
• Official invitation to events (e.g., wedding invitation)

How Can I Send an Invitation Letter for a US Visa?

To send a letter of invite for a US visa, after you draft and write a US visa Invitation letter, you must:

1. Print and Sign the Letter. Print the letter. Ensure you use high-quality paper for a professional appearance. Then, manually sign the letter to add a personal touch and authenticity.
2. Send the Invitation Letter. Mail the original signed letter and supporting documents to the invitee. Make sure you use a reliable courier service to ensure timely and safe delivery. You also need to email a scanned copy of the signed letter and supporting documents to the invitee for their records.
3. Prepare the Invitee. Informa the invitee on how to include the invitation letter and supporting documents in their visa application. They must keep the original documents safe and bring them to their visa interview.

Conclusion

Writing and sending an invitation letter for a US visa can be complex. It involves several detailed steps, from gathering the necessary information and drafting a formal letter to sending it to the invitee and ensuring they are prepared for their visa application process. Follow our detailed steps outlined in this article carefully to ensure that the invitee’s visa application is well-supported and increases their chances of approval.

If you have any questions about writing a US visa invitation letter, you can schedule a consultation with the Visa Library and ensure visa success.

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